Ten parts of running a gym — members, attendance, leads, people and payroll, lockers, equipment, branches, the accounts, your investors and the setup — on one system that talks to itself. Pick a part of the ring to see what it does and which plan includes it.
Memberships
Every member, every plan, every day pass — and who is due.
Keep every member and their subscription in one list: who is active, who renews this week and who has quietly expired. Sell day passes at the desk or by M-Pesa and track every walk-in.
1/10 Memberships
Every member, every plan, every day pass — and who is due.
Keep every member and their subscription in one list: who is active, who renews this week and who has quietly expired. Sell day passes at the desk or by M-Pesa and track every walk-in.
Members Westlands
| Amina K. | Monthly | Active |
| Brian M. | Quarterly | Due Fri |
| Mercy W. | Family | Active |
| Otieno A. | Monthly | Expired |
Day passes today 18 · KES 9,000
2/10 Attendance
Who walked in, members, day passes and staff alike.
Members and day-pass visitors check in with a QR code, checked against a live plan. Staff clock in and out for their shifts, so you know who is on the floor and who is late.
Today’s attendance
3/10 Leads & CRM
Turn “just asking” into a paying member.
Capture every enquiry from the front desk, WhatsApp and your website, follow up on time and move each lead from first contact to trial to member.
Leads 31% converted this month
New 3
Kevin · WhatsApp
Faith · walk-in
Juma · website
Contacted 2
Aisha · call Thu
Peter · sent prices
Trial 1
Dennis · day 2 of 3
Member 2
Njeri · Monthly
Omondi · Quarterly
4/10 HR & payroll
Your team, their shifts and their pay, sorted.
Keep every employee’s details, role and contract in one place, and run payroll with salaries, trainer commissions and deductions. Everyone gets a payslip.
Payslip · September
Coach Otieno A.
Personal trainer · Westlands
| Basic salary | KES 45,000 |
| PT commissions (26 sessions) | KES 13,000 |
| Deductions | −KES 7,400 |
| Net pay | KES 50,600 |
Payroll run 14 staff · KES 612,000Ready to approve
5/10 Lockers
Know who owns which locker, and until when.
A live locker board for the front desk: free, taken or out of service. Members reserve and rent lockers from their phone, and day-pass visitors get one with their pass.
Locker 14 · Member · Brian M. · until 9:00pm
6/10 Equipment
What you own, what needs a service, what needs replacing.
Know every piece of equipment you own and where it is. Get service reminders, flag machines that need replacing and see which ones members use most.
Equipment 214 items · KES 4,800,000
7/10 Branches
Which branch is winning, and which one is costing you.
Run every branch from one login. Track members and equipment per branch, compare performance side by side and see whether each branch makes a profit or a loss.
Branches · profit this month
8/10 Finance
How the gym is doing, at any moment.
Start with the basics — money in, money out and a receipt for every payment. Grow into monthly reports and a profit & loss, then full accounts: balance sheet, general ledger, trial balance and journals, with every account and asset in one place.
P&LBalance sheetLedgerTrial balanceJournals
| Income | |
| Memberships | KES 1,840,000 |
| Day passes | KES 212,000 |
| Personal training | KES 386,000 |
| Expenses | |
| Salaries | KES 612,000 |
| Rent | KES 450,000 |
| Utilities & repairs | KES 164,000 |
| Net profit | KES 1,212,000 |
9/10 Investors
Partners who can see exactly where their money stands.
Record every partner’s contributions and share of the gym. When someone adds money, shares are recalculated and previewed before anything is saved. Pay dividends with approvals and give each partner their own statement.
Investors Dividend pool KES 450,000
Preview · Wanjiku N. adds KES 500,000 → 36.4%Awaiting approval
10/10 Settings
Set it up your way, once.
Your gym’s profile and branding, membership plans and prices, receipt details, SMS and email notifications, staff logins and who can see what.
Settings · Notifications & access
Roles OwnerFront deskTrainerAccountant
Mtaa covers the core, Jiji adds the operation, Taifa adds the full accounts and every branch’s profit. Move up whenever you’re ready.
Swahili for “the neighbourhood”
For the one-location gym that is tired of the notebook.
KES 2,400a month
Billed KES 28,800 a year. You save KES 6,000.
Members, day passes, attendance and money in, sorted.
Includes
Most gyms pick this
Swahili for “the city”
For the busy gym with staff, partners, lockers and a second branch coming.
KES 5,700a month
Billed KES 68,400 a year. You save KES 14,400.
Run the whole operation: people, payroll, leads, lockers and investors.
Everything in Mtaa, plus
Swahili for “the nation”
For multi-branch brands with full accounts to keep and partners to pay.
KES 12,400a month
Billed KES 148,800 a year. You save KES 30,000.
Full accounts, dividends and every branch’s profit, on one record.
Everything in Jiji, plus
Register your gym for 30 days free, or ask on WhatsApp and we’ll walk you round every part of it.